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The web’s most extensive list of industry categorized links! Read More


Hundreds of free articles on meetings technology and event planning. Read More


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Software Tools

Free planning tools, spreadsheets, templates, handbooks, & more. Read More
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  • The January/February 2018 Issue of Corbin's TechTalk Newsletter/Blog Now Available +

    The January/February 2018  issue of TechTalk   is now available and is packed with new meetings technology articles, links and ideas! 
    In this issue:
    • NEW ARTICLE: 7 Event Design Ideas from EventTech Las Vegas
    • NEW VIDEO: 2018 Event Industry Trends
    • NEW ARTICLE: Overcoming SMM Tech Challenges
    • NEW ARTICLE: What are Blockchain and Ethereum and How Can They Be Used for Events?
    • NEWS
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  • Corbin Ball & Co. Marks Its 20th Anniversary +

    In April of 1997, I left my career as Head of Conference Operations for a high-tech association (SPIE) and set out to form my own speaking, consulting and writing firm focusing exclusively on technology for events, exhibitions and meeting venues. I was the first person to do this full-time -- the 'OG' of event tech! Today, I am happy to say
    Read More
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    Latest Articles

    • 1 7 Event Design Ideas from EventTech Las Vegas
    • 2 Blockchain and Ethereum -- How Can They Be Used for Events?
    • 3 Overcoming SMM Technology Challenges
    • 4 Event Technology Innovation Trends Highlighted with IBTM World’s 2017 Technology & Innovation Watch
    • 5 The Top 5 Benefits of Augmented Reality for Trade Shows
    • 6 Eight Meetings Tech Trends to Watch for 2018
    • 7 How to Leverage Live Social Media Coverage for Event Engagement
    • 8 Evolutionary Changes In The World Of Event Tech
    • 9 The Rise and Benefits of Text Apps and Chatbots for Events
    • 10 5 Major Developments in Augmented Reality (AR) that will Impact Events, Exhibitions and Venues
    • 11 3 Digital Technologies That Are Quickly Becoming Exhibitor Trade Show Essentials
    • 12 How Virtual/Augmented/Mixed Reality Is Making Headway at Exhibitions and Events
    • 13 Maximizing B2B Sales from a Tradeshow Exhibit
    • 14 Negotiating the Internet Landscape at Hotels and Convention Centers: A Primer for Event Planners
    • 15 Chatbots, Voice Activation and AI – What to Expect for Events

    Web, Word, and PDF Tool Links

    Checklist/Forms Compilations:
    MidWest Meetings Checklist Package:Includes the following checklists: Timeline, Site Inspection, Site Selection, Post Meeting Evaluation, Safety and Security, Speakers Success, Teambuilding, Spa Inspection, Planner Education, Meeting Budget, Risk Management, Golf Tournament Planning, 

    Experient Guide to Meeting Management

    APEX Tools and Templates:
    Event Specifications Guide 
    Convention Industry Council APEX Initiative
    Glossary Convention Industry Council APEX Initiative
    Housing and Registration Accepted Practices  Convention Industry Council APEX Initiative
    Meeting and Site Profiles  Convention Industry Council APEX Initiative
    Post Event Report Convention Industry Council APEX Initiative
    Requests for Proposals (RFP)Convention Industry Council APEX Initiative
    Green Meetings Task Force Report Convention Industry Council APEX Initiative

    Audio Visual/Computer:
    Choosing a Digital Projector
    Connecting A Laptop to a Projector
    Dolce Technology/AV Essentials
    AV Checklist 
    (PDF)  Planning Helper
    AV Checklist for Event Planning 
    Yale University 
    AV Equipment Checklist  (PDF) Calvin University  

    Budget Tools:
    Meeting Budget Calculator
    Sample Budget Measurement Tool (PDF) MPI Global Circle of Excellence 

    Dolce Budget Guide

    F&B Cost Savings Checklist
    Food and Beverage Checklist
    Dolce Food and Beverage Planning

    Event Planning and Catering Checklist Remmy's Catering
    Catering Checklist
    Green Catering Checklist, Bureau of Planning and Sustainability
    Catering Questions, Checklist and Tips,

    Contracts and Negotiations:
    Contract Checklist
    20 Ways to Cut a Better Deal (Word Doc)     

    Destination Management
    CIC-APEX Destination Management Best Practice Guide 
    (Word Doc)     

    Housing and Room Block Management:
    Convene Room Block Management 
    (Word Doc)    
    Docle Housing Management
    Experient Guide to Room Block Management (PDF file)

    Bandwidth Estimator for Meetings and Events 
    Internet Speed Tester 
    (mobile and computer app)

    Meeting Timeline:

    Event Planning Checklist  (PDF file), Planning Helper

    Event Planning Timeline Planning Helper 
    Error! Hyperlink reference not valid. Sourceforge
    Generic Meeting Planning To-Do List (Word Doc) Barry Seidenstat of Multimedia By Design 

    Peer Review:
    Peer Review Checklist

    Links and filters 120 online registration systems based on you needs.
    Dolce Event Registration Management - Part 1
    Dolce Event Registration Management - Part 2
    The Perfect Registration Desk

    RFP Management
    Dolce Request for Proposal Process
    Site Facility Information Request Template
     (Word Doc) 
    RFP Tracker (Word Doc) Holly Murray, Meeting Services Manager for Prime. 

    Pre- and Post-Conference Meetings:
    Dolce Pre-Cons and Post-Cons

    Room Set-ups:
    Meeting Space Calculator (Courtesy of Stage America)
    Dolce Meeting Room Setup - Part 1
    Dolce Meeting Room Setup - Part 2
    Meeting/Banquet Space Calculator Hotel Planner
    Meeting Space/Booth Calculator
    Meeting Room Capacity Calculator
    Banquet and Meeting Room Calculator Banquet Tables
    Seating Chart (primarily for weddings)

    Safety - Security - Accessibility:
    Planning A Barrier Free Meeting (PDF) from North Caroline Office of Disability and Health
    Event Safety and Security Action Plan (Word Doc)    

    Site Inspection:
    Site Inspection Handbook (PDF file) 
    Mike Lyon, Write Style Communication 
    The Tech Check: Site Inspections for Today’s Wired Meetings
     Jeff Rasco, CMP 
    The Technology Site Inspection Technology Meetings
    Dolce Site Selection Process
    Site Inspection Checklist
     (Word Doc)  
    Site Inspection QuestionsM&C Magazine
    TechSpec: Hotel Techology Checklist App

    Dolce Speaker Management - Part 1 
    Dolce Speaker Management - Part 2 
    Speaker Management ChecklistITANET 
    Speaker Checklist
    Speaker Event Checklist

    Working with International Suppliers ICCA
    General Services Contractor Sample RFP (Word Doc) Sabina Timlin, Director of Exposition, American Academy of Audiology

    Tips and Gratuities:
    Tipping Guideline MeetingsNet

    Virtual Meetings:
    Time Zone for Virtual Meetings Conversion Tool
      Act Conferencing
     Free webinar and video conference tool
    Join.MeFree screen sharing utility
    SkypeFree video conference softwarde in HD
    Google Hangouts Free video conference software with up to 10 simultaneous sessions

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    What The Audience Is Saying

    • "On a scale of 1 to 10, your session was a 20!"
      Joanne Langevin Manger of Meetings and Events
      College of Family Physicians of Canada
    • "Way beyond the best I could have imagined!"
      Russell Clark Environmental Protection Specialist, U.S.
      Environmental Protection Agency
    • Amazing! I have not learned so much in such a short time ever! I want more!
      Rafael Olivares Sales Executive
      Finnish Tourism Board
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